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Meetings of the Board of Directors
Meetings of the Board of Directors of the Utah Youth Soccer Association are generally held on the third Thursday of each month. The next meeting of
the Board of Directors of the Utah Youth Soccer Association is scheduled for Thursday,
May 21, 2009 at 8 p.m. at the State Office of Utah Youth Soccer Association. Board meetings are open to the public and members of the Association are invited to attend.
 Utah Youth Soccer Association
4476 South Century Drive, Suite D
Salt Lake City, UT 84123
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UNAPPROVED DRAFT MINUTES
UTAH YOUTH SOCCER ASSOCIATION
Minutes of the Meeting of the Board of Directors
January 15, 2008
CALL TO ORDER
The regular monthly meeting of the Board of Directors of the Utah Youth Soccer Association was called to order by Vice President Cindy Baron at 8:05 p.m. at the State Office of Utah Youth Soccer Association in Salt Lake City, Utah. The following Board members were present during the meeting:
Cindy Baron, Vice President
Jodi Wells, Secretary
Debbie Haycock, Recreation Director
Eric Blommer, Competition Director
Troy Anderson, District 1 Chairperson
Eric Wells, Proxy District 2 Chairperson
John Gygi, District 3 Chairperson
Dave Mills, District 4 Chairperson
Brian Smith, District 5 Chairperson
Delon Brower, District 7 Chairperson-via conference phone
Norm Williamson, State Youth Referee Administrator
Also present were Bruce Cuppett, (State Cup Chairperson), Bobby Ginn, (State Executive Director), Greg Maas, (State Technical Director), Jodene Smith, (State Registrar), Mindy Wankier (Tournament Chairperson) and Scott Reynolds (Real Salt Lake).
MINUTES
Motion was made and seconded to approve the minutes from December 4, 2008 Board of Directors Meeting.
REPORTS
STATE CUP
State Cup Chairperson, Bruce Cuppett reported that all State Cup dates are posted on the Website. State Cup will start on Saturday, May 9 and the Finals will be on Saturday, May 23, 2009. Our Mandatory Coaches/team administrators meeting will be held on March 13, 2009 and will be held at Juan Diego in their Multi Purpose room.
REGISTRAR
State Registrar, Jodene Smith reported that they held their Registrars meeting last night. Every thing is going good. We are going to identify a DOC pass. We want to identify who the DOC's are; there will be a stamp on each card. I will be getting with Norm to get this information on the DOC cards out to the referees.
The registrars are strongly recommending having everyone register online-it is much easier to track for everyone.
DISTRICT 2
District 2 Chairperson Proxy, Eric Wells reported that he was glad to be here. Utah Soccer Alliance has ordered lights for Monarch Meadows soccer field, they should be up and running this summer.
DISTRICT 1
District 1 Chairperson, Troy Anderson, reported that he will be having his first District meeting next week.
STATE YOUTH REFEREE ADMINISTRATOR
State Youth Referee Administer, Norm Williamson reported that the referee registration fees have increased to $50.00 for a grade 8.
Nothing-we have no referees fees have increased to $50.00
Recertification has not been going very good. We are hoping for bigger numbers we have Utah County and Davis County the next two weeks.
We need nominations for Youth referee's female and male-need to be into the office by February 13th.
During regional planning meeting we discussed the new open substitution rule-we have nothing in writing yet-it has not been approved, it is pending approval at the March meeting.
TOURNAMENT
Tournament Director, Mindy Wankier reported that the Sanctioned Tournaments are now on the Website.
There seems to be a misunderstanding that the tournament committee changed the date of a tournament without letting anyone know. Let me be clear-at no time did a date of a tournament change after that first tournament meeting. The schedule still stands from that meeting. At the second tournament meeting, we did accept a late applicant (The Adidas Strikerfest) and approve the tournament based on the fact that it is an established tournament and have restrictions for use of fields.
The second misunderstanding is that no notice was given of a second meeting. Notice of the second meeting was given at the conclusion of the first meeting. All in attendance at the first meeting agreed to the date and agreed to an earlier time to finalize the schedule and get clarification on size of fields and number of players on fields. The original email from that person taking minutes did not include the line that stated the date of the next meeting. It was sent as a second email and I did not see it. I will accept responsibility that this was an omission, not by trying to be biased, unfair, or undermine any tournaments, but simply trying to get information out as quickly as possible.
As a tournament committee we have cut the number of tournaments sanctioned. We strived to be fair to all clubs and leagues that applied for tournaments and be accommodating to each.
Utah Youth Soccer does not place one tournament above another for any reason. Utah Youth Soccer is about getting kids to want to play and love to play soccer. It is about growing ALL areas in soccer, not just a select few areas.
I apologize for any problems that have arisen from the sanctioning of the 2009 tournaments. This is still a learning and growing experience for me and I appreciate the help that the committee has given me. By taking what I have learned form the past, 2010 should be great.
Clubs and teams need to know the difference between the Southern Utah Winter Showcase and the Ice Breaker Tournament. Southern Utah Winter Showcase is a sanctioned tournament and the Ice Breaker is not.
We need to support our sanctioned tournaments.
DISTRICT 4
District 4 Chairperson, Dave Mills reported that District 4 Board of Director meeting is held on the 4th Thursday of each month.
DISTRICT 5
District 5 Chairperson, Brian Smith reported that Heber Valley Storm has disbanded their recreation. They need to support any teams that want to come down to Utah Valley.
Everyone wanted to go AAA, and they haven't.
We have also had a Coach play a girl wrongly. It was a State Competition team; he lied about it and used a wrong birth certificate. The coach has come out and admitted that he lied. He wants to quit coaching. Our district will be having a disciplinary meeting on this.
Vice President Cindy Baron stated that it needs to come to the state disciplinary committee because it was a state competition team. Not the district level.
On a good note Brian stated that a deal is in the works with Provo City and The Peaks to donate time for referee and coaching licensing classes.
We have a new web designer and are working out a great deal.
Richard Slade-DOC is not expected to be in country until June.
District 5 has Scholarshiped a player who is in Arizona right now with ODP.
And we are working with REAL Salt Lake.
STATE TECHNICAL DIRECTOR
State Technical Director Greg Maas, reported that the E License in Salt Lake will be at Rowland Hall. The Licensing schedule is posted, please check the dates we are still in need of hosting sights.
We will be offering Youth Modules in District 1 and District 7.
After ODP championships, Collette and I will be going over a calendar pre-schedule the district to host. We are going to be pro-active.
We have been able to secure several ODP training sights this year.
I will be doing some training sessions at the National Coaching Conference in San Jose in March.
The Matt Knoop foundation is looking good for receiving funds. It will be run through Dave Knoop for field development. We are looking for securing sights. Full size outdoor and indoor space this should come together by March.
COMPETITON DIRECTOR
Competition Director, Eric Blommer reported that the calendar had the wrong dates for the Pre-alignment and the Alignment. The following are the correct dates and times:
Pre-alignment Feb 24-6:30 p.m. Boys first then Girls for spring. Alignment will be February 26 at 6:30 p.m.
U12 next year will be playing 11v11 (97-98) It did not pass at the Region level.
X-league we need someone to take over-action item February
EXECUTIVE DIRECTOR
Executive Director, Bobby Ginn reported the following:
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There is a sample of the new ADG report in the folder. They have made these reports easier to download and read. I will be using these reports to invoice Districts after the Registrars and I have created a good process to do so.
- Cliff Bar has signed a new sponsorship for the next 12 months and will be sending $2500 donation to UYSA soon.
- We desperately need District 5 and District 7 and SUSA to let us know when a good date would be to have our Super Saturday in the area, we need a date and site as soon as possible.
- The Office staff is hoping that the Presidents Cup will be the qualifying tournament for the Regional Presidents Cup.
- I would like to meet with each District Chair over the next month or two to talk about how the office can support their areas better. If you would like to meet sooner rather than later please let me know.
- I have been working with our treasure Joe Johnson and our accountant to simplify our accounting and budgeting processes. We will be able to show UYSA financials in a suitable way by next month. Feel free to ask me for the financials for your review at any time.
- The yearly calendar has been updated for you, Next month we will have an updated contact list for each of you.
Debbie Haycock made the motion to have a financial statement provided each month at Board meeting. To include a current balance sheet and Profit and Loss statement. Seconded by Bruce Cuppett, All in favor. Motion passed.
RECREATION
Recreation Chairperson, Debbie Haycock reported that the 1st recreation meeting was held January 7, 2009 we received some god feedback. I want to complement Bobby and Greg on addressing the issue of youth modules.
Recreations biggest problem is in what we offer in service not in the fees.
Some discussion on insisting more people to come in. Our insurance has went down, so our Board could look at reducing the state recreation fees from $11.00
Good start we will meet again on February 4, 2009 at 7:00 p.m.
I need updated contact information from each District for their recreation committee member.
RISK MANAGEMENT
Risk Management Chairperson, Debbie Haycock reported that they are getting them done it is an ongoing process, no issues at this time.
ASSISTANT TECHNICAL DIRECTOR
A proposal was made to hire an Associate DOC. This person would work with Recreation and address our recreation needs, Licensing classes and new programs. On the financial side, we would partnership with REAL Salt Lake and the Matt Knoop Foundation. Greg will put together a job description and send out to the Board of Directors to review. We will have this as an action item next Board meeting.
DISTRICT 7
District 7 Chairperson, Delon Brower reported that they are getting prepared for recreation season signups at the end of this month.
I will get with my board on a date for Super Soccer Saturday.
DISTRICT 3
District 3 Chairperson, John Gygi reported that their AGM was held this week, and there are no board changes.
I would like to have clarification on the X-League Roster Max and Min.
Roster maximum for U9 is 10 rostered, and U10 is 14 rostered. Minimum U9 is 6 rostered and U10 is 8 rostered. These perimeters have been set for this coming fall. These are listed under X-League, but only the maximum was posted.
Motion Made and Seconded to amend the agenda to add Cancellation/reschedule policy.
CANCELLATION/RESCHEDULE POLICY
Discussion
Section 6 can be found under competition section, and the current policy will be posted there.
Do some research on this and bring back to February's meeting.
Vice President Cindy Baron also stated that the Deadline for Rules and Bylaw changes is February 4th by Close of Business.
Vice President Cindy Baron welcomed Scott Reynolds from REAL Salt Lake, Thanks for coming.
Scott Reynolds stated that REAL is here to work and meet with everyone. We are pleased to be partners with UYSA and if there is anything we can do let us know.
ACTION ITEMS
PARADE BANNER
A UYSA Banner that will be in the Days of 47 Parade in front of a Band. The money is used to make a Banner and the rest goes to the band that it is in front of.
$850.00 is the cost.
Motion was made and seconded all in favor to have a parade banner in the Days of 47 Parade.
Februarys meeting we will select a band that will follow our banner.
SCHOLARSHIP
We need to approve money for the scholarship out of the general fund.
The BOD chooses 1 girl and 1 boy from each district.
This would fall under the Secretary's duties and AGM committee.
Selection Committee criteria needs to be outlined.
Proposal to accept as written, with exception of acceptance criteria be submitted next month and defined who will be on the committee, by Secretary Jodi Wells.
We will be pulling the scholarship money from the general fund.
Motion made and seconded all in favor-motion passed.
GRANTS
We will put together a committee-who will be over this.
We need to fine tune this a little more.
How much do we grant?
We need a committee in place before we put a dollar amount.
Proposal to have Treasurer Joe Johnson come and present how much we can afford.
Look at US Youth grants and bring back next month.
Motion made and seconded to table.
WEBSITE CAMPS PAGE
Motion to approve as written 2009 Summer Camps, seconded.
All in Favor. Motion passed.
PRESIDENTS CUP TOURNAMENT
Greg will rewrite and submit as an action item for next month.
RULE/POLICY CHANGES
Motion to have Debbie rewrite and bring back next month.
EXECUTIVE SESSION
No Executive Session.
ADJOURNMENT
Motion was made, seconded and approved to adjourn at 10:13 p.m. The next meeting of the Board of Directors of the Utah Youth Soccer Association is scheduled for Thursday, February 19, 2009 at 8 p.m. at the State Office of Utah Youth Soccer Association.
These draft minutes were prepared by Secretary Jodi Wells.
Please direct any corrections or clarifications to uysajodi@yahoo.com
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