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UTAH YOUTH SOCCER ASSOCIATION CALL TO ORDER The regular monthly meeting of the Board of Directors of the Utah Youth Soccer Association was called to order by President Leisa Vineyard at 8:00 p.m. at the State Office of the Utah Youth Soccer Association in Salt Lake City, Utah. The following board members were present during the meeting:
Leisa Vineyard, President Also present were Greg Maas ( UYSA Technical Director), Teresa Ortiz (Risk Management), Tina Patterson (State Registrar), Linda Kay Messenger (Tournament Chairperson), Jodene Smith (State Cup Director), Scott Harward (Executive Director), Jack Beck, Ben Staples, John Johnson, Stephanie Lowery, Jessica Lowery, Liz Lowery, John Lowery, Arnold Wilcox & Family, Chuck Miller, Mauricio Menjivar, Rick Ward, David Woolley. Board members who were excused or absent included Mike Hall (District 5 Chairperson), Delon Brower (District 7 Chairperson), and Dave Malchenson (Boys Competition Director). WELCOME President Leisa Vineyard called the meeting to order and thanked those present for their attendance. Vineyard then introduced and welcomed the new members of the Board of Directors. Allen Jones has been elected to serve as the new District 1 Chairperson. ADOPTION OF MINUTES FROM PREVIOUS MEETING Motion was made to table the minutes from March 17, 2005 until the next Board meeting May 19, 2005. Motion was made and seconded to amend the agenda and add Director of Development, Bruce Cuppett to the agenda after State Cup Chairperson. Motion was made and seconded to amend the agenda and add Dave Wolley to the agenda after District Reports. GOOD OF THE GAME President Leisa Vineyard announced former employee Karrie Dalton had her baby, it was a little girl, and they named her Jennifer Angel. She weighted in at 6 lbs 13 oz and was 18 inches long. Congratulations to the Dalton Family, and also to Grandparents Richard and Linda Kay Messenger. President Vineyard also announced that Darl Rose, Region IV Director, sent a letter expressing his thanks and gratitude to UYSA for allowing Greg Maas to participate as the 1990 Boys ODP Assistant Coach during their recent trip to Prague, Czech Republic. President Vineyard also announced that Irene from US Youth Soccer sent a letter praising Utah's fine volunteers for their outstanding work in hosting the National Workshops in February. Irene stated that it was a real pleasure working with all the volunteers, and Nationals sent UYSA a $10,000.00 Check, for hosting the workshops and having them be such a success. President Vineyard presented John Lowery, outgoing District 3 chairperson with a plaque for his dedicated service over the last 5 years. John was able to get District 3 organized, he marked fields and has been a tremendous help with the online program getting it up and running. John has down an outstanding job and we appreciate all that he has done. He is currently working with ADG testing for them, and has also agreed to continue helping the state with the online system. President Vineyard presented Arnold Wilcox, outgoing District 1 Chairperson with a plaque for his dedicated service as district chair for the past 10 years. Arnold has been very involved in soccer as well as scouts for many years, and has done an excellent job. Arnold has marked fields, coached teams, was league president, just to mention a few of the things he has done to help out District 1. Thanks for all the hard work over the years. RECESS President Leisa Vineyard announced a recess a 5-minute recess for everyone to enjoy a piece of cake and to thank John Lowery and Arnold Wilcox for their years of service. REPORTS TECHNICAL DIRECTOR Technical Director, Greg Maas reported that they have completed several D Licensing courses, along with a two youth modules level I & II. The next E & D license classes will begin the week of June 6, 2005 and run through August. Team clinics are ongoing. Corrinne will be calling to help coordinate coaching education and clinics. Maas also reported that the USSF Coaching National C and B License will be held June 4-12, 2005 at Weber State University. The course is full, but go to the website and put you name on the waiting list if interested in attending. Maas reported that the next ODP event will be the Utah Mountain States Friendlies, June 3-5 in Orem. Congratulations go out to Utahan Jim Jaramillo, Jim has been appointed as the Region IV Boys ODP Camp Director. Maas reported that he has elected to not continue as the Radio Color Analyst for a variety of reasons. He will maintain his role as the RSL Reserve GK Coach, and continue to develop the Utah Soccer Coaches Association, along with Peter Mellor. Maas also reported that he would like to see a few policy considerations, revise the U11-U14 play up policy to 2 years maximum. U15 and over (High School Age) unlimited. Allow U11 players to double roster and keep the policy consistent with the entire state competition program (U11-U19 dual roster). Maas concluded in reporting that he was honored to have been able to participate as the Region IV 1990 Boys ODP Assistant Coach during their recent trip to Prague, Czech Republic March 20-28, 2005. STATE COMPETITION DIRECTORS Girls Competition Director, Debbie Haycock reported that the rescheduling policy we have in place is a mess. She has received over 200 e-mails on rescheduling, this is ridiculous. Haycock concluded in stating that District 4 has had a lot of rescheduling issues pertaining to field coordination and changes, coaches have been told to go to their board meetings to get their questions answered, because I do not know the answers. They are wanting to know why UYSA does not have control of the fields. Dave Mills, District 4 chairperson stated that Layton and Kaysville own the fields and we do not, so we have to work with them, and there has been a lot of changes, but we do not have a lot of say in the subject. STATE CUP DIRECTOR State Cup Director Jodene Smith reported that we have 3 locations for pool play. North location will be Ellison Park and Ponds Park in Layton & Kaysville. Central location will be Lone Peak Park in Sandy. South location will be Lake Side Park in Orem Locations. Smith also reported that seeding is complete and the brackets are completed. We received a letter from Tom Mendoth stating that effective with regionals this June-there will be no golden goals. We as a state will be implementing this for quarters, semis and finals. Smith also stated that the committee has been very busy. Big thanks to the committee members Tina Patterson, Jodi Wells, Debbie Haycock, Bruce Cuppett, & John Lowery. We have 2 more play in games that will be occurring April 28 & 29. Smith also stated that she has been in contact with all the local TV stations and newspapers to report on State Cup. Executive Director Scott Harward stated the state has blocked 70 rooms for regionls, for any team that needs rooms. Committee member, John Lowery stated that on Monday, May 2nd at 5:00 p.m. the computer will lock all state cup rosters. Smith concluded in reporting that the teams that lost their play-in games for State Cup will be refunded $350.00 and their bond check. SYRA Gunther Haidenthaller stated that the referee association has blocked out 9 rooms. We will be sending 10 referees, 5 alternates, and 3 assessors. The Utah referees will get 1st consideration. As SYRA I would like to help with State Cup assigning to get out Regional Referees ready. Sherry Griffiths is assigner. Smith stated that Sherry Griffiths is the assigner for State Cup. DIRECTOR OF DEVELOPMENT Director of Development, Bruce Cuppett stated that we will be introducing the State Cup winners and runner-ups, including the boys fall winners also at the June 4th or June 8th REAL Game. Their pictures will be displayed on the video tron, and we will have discount tickets available to players and parents. Cuppett also reported that he and Greg Maas have been working on putting together a U11 State Cup Competition. Cuppett concluded in reporting that at the State Cup meeting, coaches were complaining that they did not receive a letter. Well, everything was up on the website; I do not feel that we need to send out hard copies. Coaches need to be educated that they need to look on the web for all their information. If anyone has better ideas, please let us know. We would like to get everything in line before fall. Greg Maas will channel ideas along with the committee, send e-mails or bring your ideas to the table to help make a better program. TREASURER Treasurer, Rick Hennage reported that the financials are in the meeting packet. Hennage concluded in stating that the administrative policies for the office are done and the training manuals for the Treasurer, President & Secretary and Employee Handbook are also done. Tuesday, April 26, 2005 at 8:00 p.m. at UVSC, we will have a meeting to present these items. Everyone is invited to attend. DISTRICT REPORTS DISTRICT 1 Allen Jones, newly elected District 1 Chairperson, reported that District 1's top 2 items to work on, is scheduling of games and concern in referee development. Jones stated that a lot of games are short referees, the retention of young referee's is a problem, and we need to focus on that at a local level to do a better job. Jones also stated that the youth modules are the most important training that you can receive and we as a state body needs to get this information out to all coaches. Jones concluded in stating that this body has made some positive changes and is looking forward to serving on the state board. DISTRICT 2 Eric Blommer, District 2 Chairperson reported that they had just recently had their AGM, and Troy Alvey was elected as the District Competition Director. We still do not have an Assistant District Chairperson. Blommer concluded in stating that the Kerns league is not folding, they will continue to operate. They get a lot of competition from the Jr. Blitzz organization, but want to try and continue to provide a positive soccer experience for the kids in that area. DISTRICT 3 John Gygi, District 3 Chairperson reported that they also do not have an Assistant District Chair. Gygi also stated that there has been some confusion of who controls the fields. District 3 runs and controls the school fields, and Sandy City runs the park fields. Gygi concluded in stating that by fall they will have a rain-out phone line up and running. DISTRICT 4 Dave Mills, District 4 Chairperson reported that League 35 has elected a new president, Melinda Stimpson. She has indicated that she would like to get a recreation league up and running in the Roy area. Mills also stated that Kaysville city has taken over control of their fields; they are marking and maintaining all of their fields. Layton has also taken control of their fields. Mills concluded in stating that District 4 has no control over fields in their areas, and would like to work more with the state. We are trying our hardest to make things work out. DISTRICT 5 David Josse, League 26 President and Proxy District 5 Chairperson reported that the D License class in Utah County went very well. Josse also stated that within his league they have actually tripled the new referees, by giving an incentive, once they referee 10 games, they are reimbursed $40.00 to help defer the cost of getting set up to referee. Josse concluded in stating that Mike Hall may be stepping down because of a new job change. DISTRICT 6 Richard Messenger, District 6 Chairperson reported that they have had a few changes on their board, Terry Wall is the new Referee Administer and Mark Allred will be the new Referee mentor for the district, and the Girls Competition Director is Mark Davis, and the Boys Competition Director is Peter Unwin. The new organization is going on, and we are working thru things as they come up. Messenger concluded in stating that Farmington City Manager has been looking at Kaysville City to see how they manage their fields, so we do not know what will come of this, we are still watching and waiting. DISTRICT 7 No report. Vice President, Scott Maxfield stated that he has had several meetings with So. Jordan City, on field usage, the major issue they have is of non residents using their fields for free. So. Jordan is charging a resident and non resident fee to use their fields, because of the liability. They are becoming more pro active. We do not own any fields, therefore, we may want to revamp our programs, and work with the cities. The cities are going to charge money, so we need to budget for this expense. Referee retention is a big problem. I big issue with this is having to go all over the valley to do only 3 games. We really need to evaluate this, in order to keep our referees. Maxfield concluded in stating that every club and league needs a presence and that they should have ID badges. District 6 Chairperson, Richard Messenger stated that with the shortage of fields and how cities are looking at them. We are going to have some difficulties, to work through. Technical Director Greg Maas stated that moving forward; ODP will no longer be called that. It will now be called EDP-Elite Development Program. DAVE WOOLLEY Utah Premier Club League has brought to the Board of Directors 3 proposals. President Leisa Vineyard stated that you must pay fees for all organizations, even if some are duplicated. Dave Woolley responded by withdrawing proposal 3:04:01 on Registration Fees. District 6 Chairperson, Richard Messenger asked if proposal 1:06:02 would only pertain to competition teams. Maybe you should reword it to say levels of play instead of levels of competition. District 6 Chairperson, Richard Messenger stated that you must play in USYS leagues to be eligible to play in state cup. Dave Wolley stated that you only have to play in 3 league games to qualify for state cup. It is up to the state to determine eligibility. Most states want their state cups to be their exclusive top teams. Girls Competition Director, Debbie Haycock asked what is your intention as fas as the players and involvement with ODP, do you plan to continue with that involvement? Dave Woolley stated that he felt that there would be more involvement. Debbie Haycock stated that part of Greg's salary comes from that base, so you need to be a part of that also. Dave Woolley stated that they would be doing most of the administrative duties, so those fees should not have to be paid. We want to stay involved with UYSA. We are willing to work with everyone. The ODP participant would pay the appropriate fees. Debbie Haycock stated that you are able to participate, but you must pay all the fees. We are willing to work with everyone, as long as everyone pays their fees. The League at large has all of the same opportunities that everyone else has. In order to keep the balance, we need to make sure no one feels slighted. District 6 Chairperson, Richard Messenger stated that if the intent it to get rid of the district fees, but you would have to pay state fees, no other district gets to have a choice on this. Tournament Chairperson, Linda Kay Messenger recommended that we discuss this with Leisa and Scott, so that when we get to the State Council, that we have covered all of this. Linda Kay concluded in stating that State Cup is the baby of USYSA, and we may want to discuss this issue with them. District 1 Chairperson, Alan Jones stated that the fundamental question is that this is a process of segregating players from other players. I'm not sure how the players will benefit from breaking up. The reality is I do not see how it serves the kids by splitting up the kids. Dave Woolley stated that an e-mail had been sent out detailing this information. This is a service approach, not a business approach; we want to invest in real estate to provide fields. By getting rid of those fees we would be able to buy our own fields. There will soon be a policy requirement that you must have own training fields to be a part of US Club Soccer. Alan Jones asked are we segregating kids, and how will it benefit the kids by doing so? Dave Woolley responded that there will be a scholarship program available. President Leisa Vineyard thanked everyone for their feedback and instructed them if they have more questions to please e-mail them to Dave Woolley. DISCUSSION/ACTION ITEMS REVIEW RESCHEDULING POLICY Girls Competition Director, Debbie Haycock stated that we need to approve a new rescheduling policy. We did not pay attention to the part stating that the Completion Directors approval, and only gave 2 weeks to get it done. This policy stinks, but we have to live through this season. I would like the board to rescind this policy; I will rewrite a new policy and bring to the table next month. Tournament Director, Linda Kay Messenger stated I struggle with some of the things that we as board members pass. I realize that there are problems, but we need to thoroughly go over these things and make the necessary changes, and not keep changing every month, it makes it hard for the association to get the word out and adhere to the rules, when we keep changing them. President, Leisa Vineyard stated that we will have to live with it for now, but for next season get something better in place. Debbie Haycock stated that we have no way of reinforcing the rescheduling of games. There is really nothing that I can do, if every district does not follow, and the field assignor and referee assignor must also adhere to this policy. District 3 Chairperson, John Gygi stated that we need to make sure all districts are on the same page. Debbie Haycock stated that only when both teams do not agree on rescheduling that is when I should get involved. If it is fair to both sides, and all things are adhered to that is fine. Dave Wolley stated that rescheduling games are in the hand of coaches. There are a lot of abuses that happen such as spring break. Debbie Haycock stated that as a state no rescheduling should be allowed. UYSA games should be played as scheduled. This season, weather conditions have been a big problem for us. District 1 Chairperson, Allen Jones stated that his team has played 3 games and have had 6 rescheduled games. There needs to be a limit. X-LEAGUE STRUCTURE Girls Competition Director, Debbie Haycock stated that the X-League need to be a state run program. Eric Blommer and Ben Vandenhazen have been doing the schedules and somewhat running the program. It really needs to be scheduled and ran by the state. I recommend that we have an appointed position to be over the X-league. We also need to have a year end Jamboree to help with seeding. Haycock concluded in stating that this is a great program, but we really need a contact person to help get information back to everyone. District 2 Chairperson, Eric Blommer suggested that we fold the U10's into the state program. Proxy District 5 Chairperson, League 26 President, Dave Josse asked if we have taken any polls to determine how the X-league has been going? Director of Development, Bruce Cuppett stated that what the X-league does for the U9 & U10's is give the parents an idea of what the state competition is all about. I disagree that we lump the U10's in to the state program. We need to keep the U9 & U10 program together. Vice President, Scott Maxfield stated that we need to keep the X-league name for the U9 & U10 program. District 2 Chairperson, Eric Blommer asked if there would be participation trophies for the x-league teams, his leagues are wanting to know. Girls Competition Director, Debbie Haycock stated that we need to put together a Jamboree. But we will not be having participation trophies. District 6 Chairperson, Richard Messenger stated that part of what we were doing with the x-league is a development program. Girls Competition Director, Debbie Haycock stated that part of the development would come through the Jamboree, but we have not taken advantage of this. President, Leisa Vineyard stated that we will appoint a person to head the X-league. RISK MANAGEMENT Jodene Smith will be finishing up a few loose ends, and then Teresa Ortiz will be taking over. Jodene Smith made the motion to accept the following proposal: Be it resolved that the Board of Directors authorizes Risk Management to require all UYSA Coaches, Assistant Coaches, and Trainers to wear Picture Identifications Badges at any and all UYSA functions. Including games, and practices. Beginning July 1st 2005. Teresa will check with Danny Ortiz to see if he is able to get these made up. Motion was made and seconded to amend the proposal to read as follows: Be it resolved that the Board of Directors authorizes Risk Management to require all UYSA Coaches, Assistant Coaches, Director of Coaching, State, League, Club and District Officers to wear Picture Identifications Badges at any and all UYSA functions. Including games, and practices. Beginning July 1st 2005. A Motion to accept the proposal as amended was accepted and passed. EXECUTIVE SESSION Motion was made, seconded and approved to enter into Executive Session to discuss issues regarding the Special council Meeting scheduled for May 20, 2005. ADJOURNMENT Motion was made, seconded and approved to adjourn at 11:00 p.m. The next meeting of the Board of Directors of the Utah Youth Soccer Association will be held on Thursday, May 19, 2005 at 8:00 p.m. at the State Office of the Utah Youth Soccer Association. A Special Council Meeting has also been scheduled for Friday, May 20, 2005 at 8:00 p.m. at the Holiday Inn Express. These draft minutes were prepared by Secretary Jodi Wells. |
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