Unapproved draft minutes

UTAH YOUTH SOCCER ASSOCIATION
Minutes of the Meeting of the Board of Directors
December 15, 2006

CALL TO ORDER The regular monthly meeting of the Board of Directors of the Utah Youth Soccer Association was called to order by President Leisa Vineyard at 8:00 p.m. at the State Office of the Utah Youth Soccer Association in Salt Lake City, Utah. The following were present during the meeting:

Leisa Vineyard
Rick Henage
Bruce Cuppett
Dave Mills
Tina Patterson
Norm Williamson
Eric Blommer
Delon Brower
Linda Kay Messenger (proxy Jody Wells)
Alan Jones
Greg Maas
K. Scott Harward

Leisa excused Jody Wells, Debby Haycock and Curt Cottrell.

Approval of Minutes: Bruce made a motion to accept the minutes with a second by DeLon. Motion passed.

Reports:

Director of Development: Bruce explained what was introduced at the Fall Regional Workshop in Alaska. He and Greg would like to go to all districts-working with the recreation and X-League. Program impact is with the U6 through U8--what the children are doing and what parents should be doing. This activity can be tied in with Soccer Saturday, picking up of uniforms, etc. He suggested individuals look at this program described on the regional web site.

Treasurer: The audit report is available and will be on the web site. No major issues. Depreciation needs to be an item in the budget. There is no financial statement this month because we are still in the process of the audit.

Districts:

District 1: Nothing new

District 2: Nothing new--did not meet this month

District 4: Starting to register high school girls and are participating with purchasing the Real tickets again. Their AGM will be in February-same as the State Board Meeting date.

Dist 7: Their AGM was held the night before with 19 people voting. Filled all positions up for a vote and added one new position. Request to have sponsorship money paid per capita for the Kohl Tournament.

District Board Visits: Leisa and Greg would like to visit each district at their next board meeting.

Match Cancellation Bond Proposal: A proposal for a match cancellation bond was brought to the Board to be payable by each team at the time of registration to be refunded at the end of the season if the team is in good standing. This bond will be held in escrow for referee or fine payment and would be in the amount of $116. Discussion involved: 1) concern about tracking money/bond. 2) Teams do not show up for games. 3) Since most teams continue each year, teams could be placed in bad standing rather than collect more money. 4) Referees would have to wait for payment if teams are placed in bad standing. 5) 'No shows' often happen after State Cup. Dave indicated that his referee assignors tell coaches they will not have referees for the next game until money is paid. Are referees filing reports when no teams show up-yes. Bond payments are difficult to administer. Proposal died for lack of a motion.

Referee Module: The new referee module will be on the internet system for spring season.

Increase in referee pay: The increase in pay for referees proposed by Eric Wells was considered by the State Referee Committee (SRC) who made a friendly amendment--$26 instead of $30 for center of the U11-U14; $32 instead of $40 for center of the U15-U19. Eric was willing to accept the friendly amendment. Bill Bosgraaf of the SRC was concerned with the larger increase because of what they would have to pay referees for the seniors. Members of the Board feel they need to be concerned with what is best for youth soccer. It has been 10 or 11 years since the last increase. The center referee needs to be qualified. Motion was made and seconded to pass the original proposal. Eric, Dave, Alan and Norm did not vote on this issue because of a conflict of interest. Motion passed.

Multiple roster: This proposal cannot be considered by the board because it is a rule and not a policy and will need to be considered at the AGM.

Proposed Budget: Yellow pages are changes from the previous year. There may need to be an increase in fees charged by the various tournaments in anticipation of the increase in referee fees. All tournaments will be notified before the pamphlet is printed. Budget does not include increased costs for referees for state cup. There were several concerns involving some of the budget items. Discussion involved increased fees to USYSA/USSF, increase in convenience fees for credit card fees, etc. Alan would like to see some excess cash for use in field development. This would be a long term investment-the districts could go to their city entities and see if the money could be matched. If we increase field fees, we need to cut fees somewhere to match the increase. Player participation per district would get that percentage back. Each district chair is to go back to his district board and talk about a possible $3 increase in membership fee.

Travel and Tournament Policies: Leisa mentioned the new Travel & Tournament policies that were approved at the national level.

Technical Director: Greg reported that we are in full swing in coaching education and highlighted some items in his report.

Freeze on Reimbursements: There will be a freeze on reimbursements because we are $1200 over our budget.

Leisa distributed a gift for each board member and a personal card and gift as a 'thank you' for each person and all he/she does for the Association.

Motion to adjourn to Executive Session.

These draft minutes were prepared by Secretary Jodi Wells.
Please direct any corrections or clarifications to ewells@networld.com