Unapproved draft minutes

UTAH YOUTH SOCCER ASSOCIATION
Minutes of the Meeting of the Board of Directors
June 30, 2005

CALL TO ORDER

The regular monthly meeting of the Board of Directors of the Utah Youth Soccer Association was called to order by President Leisa Vineyard at 8:00 p.m. at Utah Valley State College in Orem, Utah. The following Board members were present during the meeting:

Leisa Vineyard, President
Scott Maxfield, Vice President
Jodi Wells, Secretary
Rick Henage, Treasurer
Debbie Haycock, Girls Competition Director
Allan Jones, Chairperson of District 1
Eric Blommer, Chairperson of District 2
John Gygi, Chairperson of District 3
Dave Mills, Chairperson of District 4
Mike Hall, Chairperson of District 5
Richard Messenger, Chairperson of District 6
Linda Kay Messenger, Proxy District 7

Also present were Scott Harward (Executive Director), and Rick Ward (District 6).

Board members who were excused or absent included Bruce Cuppett (Director of Development), Dave Malchenson (Boys Competition Director), Delon Brower (Chairperson of District 7), Greg Maas (State Technical Director), and Gunther Haidenthaller (State Youth Referee Administrator).

WELCOME

President, Leisa Vineyard welcomed everyone out, and congratulated the State Cup Committee for a Job well done.

Congratulations were also given to all the participants who attended the Far West Regionals in Colorado. Sportsmanship went to Boys U18 Rangers, Congratulations.

ADOPTION OF PREVIOUS MEETING MINUTES

Secretary Jodi Wells presented the meeting minutes from May 20, 2005 that had been e-mailed out to the board for approval. Motion was made and seconded to accept them.

REPORTS

TECHNICAL DIRECTOR

State Technical Director, Greg Maas was away at ODP Camp.

STATE COMPETITON DIRECTORS

Girls Competition Director, Debbie Haycock stated that they held the first meeting of the State Competition Committee and it went well. Nanette Kearl was appointed/elected secretary for this meeting. The next meeting will be held on Monday, July 11, 2005 at 8:00 p.m. at the State Office.

Debbie Haycock also stated that Rich Manning, University of Utah Head Coach, approached her about allowing college coaches to come and watch league games and be able to sit on the team side at the end. This would allow them to sit and watch away form parents and players.

District 6 Chairperson, Richard Messenger stated what about risk management?

President, Leisa Vineyard stated that we would be able to do a players sideline pass for college coaches.

Richard Messenger stated that what would happen if they talked to the coach etc.

Debbie Haycock responded that they know they are not allowed, and that this is something that we could address.

Vice President, Scott Maxfield stated that this is something we need to have in place.

Richard Messenger made the motion to provide appropriate credentials to college coaches to sit on player's sideline.

Seconded.

Call to question.

Motion Passed.

Boys Competition Director, David Malchenson was excused. He is out of state working. Vice President, Scott Maxfield stated that with David's schedule, a lot of burden has been put on Debbie Haycock; we need to have someone to help out. This is an extremely busy time of year.

District 6 Chairperson, Richard Messenger stated that we need to find a replacement if David is unable to continue.

District 1 Chairperson, Allan Jones stated that he would be willing to help out.

STATE CUP

State Cup Committee Members Jodi Wells and Debbie Haycock stated that State Cup went very well, everyone seemed happy with the way it was run this spring. We will be reviewing the rules and going over them to have them approved in July. We will be having a U-11 State cup starting this fall for both boys and girls.

TREASURER

Treasurer, Rick Henage stated that the profit loss sheets are in your packets. Vice President, Scott Maxfield stated why is there a difference on line item 900 and 910 player fees, have they not been paid.

President, Leisa Vineyard stated that we are trying to reconcile this, some districts still owe money.

Scott Maxfield stated why line item 843 Regional fees are more than we budgeted.

Executive Director, Scott Harward stated that we had additional wild cards, the fees went up, and we did not know they were going to go up.

Scott Maxfield stated that we need to better project travel expenses, and evaluate who needs to go to these events.

Rick Henage stated that we need a budge committee, so that we can determine the needs and who should be going.

Scott Maxfield stated that we need to look at a calendar so that we can plan ahead of time who will be attending.

District 1 Chairperson, Allan Jones stated that we need more space for our kids-would it be in the budget to acquire fields for our kids. Is there a way to allocate money to do this?

Rick Henage stated we need to get the budget committee on this.

District 6 Chairperson, Richard Messenger stated that a great deal of time has been put on this, but the price of land changes so rapidly.

District 5 Chairperson, Mike Hall stated what about line item 702, 708, and 710 bad check expenses what is happening with this. This needs to be taken care of, this need to be sent to the Disciplinary committee if they are using bad checks to make payments.

Richard Messenger stated that we may need to go to the bank and see if the good and then cash them when they are.

Mike Hall stated I want an answer to why we have such a high bad check expense.

Scott Maxfield stated that I would like to have a report on what Rick Henage's class put together, on our next meeting lets go over this.

DISTRICT REPORTS

District 1

Chairperson, Allan Jones stated that they had discussed the developmental passes, and concluded in stated that they would like to have someone on the State Cup Committee.

District 2

Chairperson, Eric Blommer stated that they had been contacted by the Spanish League at Redwood Recreation. They have 67 teams; they would like to bring in 2 competition leagues. Their coaches only speak Spanish, we are checking on getting manuals. We are very excited to have them want to work with us. They would become a club in our District. The only problem is, they have kids that live in both District 1 & District 2. District 1 Chairperson, Allan Jones stated that if both districts agreed, could we not do it. District 6 Chairperson, Richard Messenger stated that you need to set precedence on the team that does not live in your area.

Allan Jones stated that if the boundary is shared then they could work this out.

Richard Messenger stated that if you are going to seek out players, you need to provide space.

Allan Jones suggested that we revisit the issue.

Richard Messenger stated that if you are a club, you need to register them and provide them the services. That is the best way.

Girls Competition Director, Debbie Haycock stated that the teams in district 2 are going to expect to play in district 2, regardless of which club they affiliate with.

Vice President, Scott Maxfield stated that we need to make sure they pay the same fee.

Richard Messenger stated that rule takes precedent over policy.

Scott Maxfield stated that we don't want to mess this up, let's work it out with this group.

District 3

Chairperson, John Gygi stated that the Premier Club League was passed in our District, and we are operating within our district.

President Leisa Vineyard stated that there is no inter-district play that can go on if they do not share boundaries.

District 6 Chairperson, Richard Messenger stated that a competitive level within the district is for teams that do not have that type of program.

John Gygi stated do you have a district premier club.

President Leisa Vineyard stated that we have a premiere division at the state level.

John Gygi stated that you need to get back with the board.

District 5 Chairperson, Mike Hall stated that they allowed it because we share boundaries.

Richard Messenger stated that the primary purpose of this is to destroy the State Competition program. That has some concerns.

John Gygi stated that we are getting a lot of calls on this.

District 1 Chairperson, Allan Jones stated gives the State Competition Committee 1 year to make this work.

Girls Competition Director, Debbie Haycock stated that we have the ability to do something, whether we have the time to do it. We offer a premier level in each age group. The qualifications they have are not good, there is too much exclusion. Much of what they are asking for, we would be able to improve.

Vice President, Scott Maxfield stated that in talking with Greg Maas, State Technical Director, at the state comp meeting, what they want to accomplish will happen during our meeting. The state comp meeting we can outline what they need. We offered this, to run it as a pilot program. It had never been brought back to their people. This eliminates what will happen. Several clubs have a B license from the state association. Greg works a lot in district 3, but they do not want to pay for this. If they pay the state comp fee, that should be ok. This state group has made every effort to make this work. We have schedules prepared and fees paid. You have a group that wants to appear that they are solid, and they are not. I have not received an answer.

Allen Jones stated that if they would participate they would get what they wanted.

Mike Hall stated that he had pushed all in distinct 5 to get involved. Only Celtic Storm wanted to become affiliated.

Scott Maxfield stated that if they allow us, we have already started to make some headway. There are a couple of people that do not want this to work.

District 4

Chairperson, Dave Mills stated that we are trying to deal with our field problems, and get fields organized sooner. The premier club leagues, have registered in my district, we are waiting to see how it goes. Dave Mills also stated that his board had voted to let the clubs decide. Danny Ortiz and Sharon Stanger will be the representation on the State competition Committee from District 4.

Dave Mills concluded in stating that they are still working on bringing the AYSO program over to UYSA and the benefit 3v3 tournament is off and running.

District 5

Chairperson, Mike Hall stated that they have chosen Kathy Sanders and Bryan Smith were chosen to serve on the State Competition Committee for District 5.

We have bylaws that we are reviewing right now. Thanks to District 6 for the help.

We have a club affiliation that is ready for the state to approve from our district.

Mike Hall concluded in stating that they have some recreation and district teams that their would be no fee for the teams to join a club, but then were told that they must pay for the training they would be receiving, we as a district is asking for some help on this.

Some recreation teams and district teams, no charge for the teams to join, but know they must

District 6

Chairperson, Richard Messenger stated that they have doubled our participation on our tiny tots program; it went from 48 to 99 participants. We did online registration with Affinity this year, we doubled that as well. We were surprised how well it did work. We did have problems that came up, but they were taken care of. Richard Messenger concluded in stating that they have some teams that want to participate in this premier club league. The rules need to be clarified in the minutes.

District 7

Proxy, Linda Kay Messenger stated that she has no clue how things are going, but assuming they are ok.

STATE CUP RULE CHANGES

Tabled

TOURNAMENT RULES

Tournament Rules Chairperson, Linda Kay Messenger stated that she would like to see a committee that helps make decisions. We have tournaments that have not paid their fees; Non-payment of fees should place tournaments in bad standings. Another problem we have is that tournaments are being scheduled over each other. We need to fix these problems.

Executive Director, Scott Harward stated the problem that I see that we have is there are no weekends left for tournaments. My suggestion is that we charge them more money up front, and then some of these smaller tournaments would not do it anymore.

District 1 Chairperson, Allan Jones stated I do not know which tournaments to go to.

We should have them listed as premier tournament or lower division tournaments.

Girls Competition Director, Debbie Haycock stated that we should have specific criteria on each of the tournaments.

Linda Kay Messenger stated if you do not pay your tournament fees, you do not have tournament the next year.

Vice President, Scott Maxfield stated we should rank the tournaments

District 6 Chairperson, Richard Messenger by ranking tournaments, we could get out of state teams, and the competition level would rise.

COMPETITION COMMITTEE STRUCTURE

Motion was made by President Leisa Vineyard to accept the following version of the competition committee structure to read:

6:01:02 Membership

Membership in the Boys and Girls State Competition Board shall consist of 2 individuals from each district. It is strongly recommended that one individual be elected to represent the membership of the clubs and the second individual be elected to represent the membership of independent teams and other members within their respective districts. The election for one individual shall take place in the odd year and the election of the second individual shall take place in the even year. The two persons elected shall represent their respective districts on both the competition board and at the alignment meetings.

A friendly amendment was made to take out Boys and Girls, seconded.

District 1 Chairperson, Allan Jones stated that this needs to be a working sub-committee.

Girls Competition Director, Debbie Haycock stated that we need to figure out how we diamante this down.

Allan Jones stated that if we exclude the club people, we would have problems.

Vice President, Scott Maxfield stated that in order to get business done the group was too big. This group we are putting together will then go back to people, and then this group will vote. We do not want to do business and action on the same night. We need to have an e-mail blast going out to everyone with what is going on. We need to narrow the group down to a working committee, and then have them go back to their constituents.

Leisa Vineyard stated that would there be a better way to address this, by having the board is made up of elected members.

Scott Maxfield stated that let them go back and establish it the way they want. It seems the most sense to do this.

Treasurer, Rick Henage stated that maybe we could stream line this, and get comments on a message board.

District 6 Chairperson, Richard Messenger stated that we need to put something in the rules so the committee has something to work by.

Debbie Haycock stated that the competition committee consists of elected individuals 1 club 1 independents the rest of committee would be based upon the constituents.

Scott Maxfield stated that we need to keep clarity to the minimum, and then let the elected people consider how it needs to be structured.

Allan Jones stated that we need to define the group of 40, not the 14, each affiliated club and each district

District 5 Chairperson, Mike Hall stated that affiliation is a big one.

Leisa Vineyard made the motion that competition committee structure should read:

Membership in the state competition committee shall consist of 1 representative of each affiliated club, and 1 representative from each district for the independent teams and other constituents in there districts.

Motion to accept, seconded, call to question. Motion passed.

President Leisa Vineyard stated that we are going to move forward with this.

Vice President, Scott Maxfield stated that they want to have club exchanges, autonomy of scheduling, and have league games and club exchanges.

They also want to have a developmental pass and have player movement within their clubs. They have worked on this and that will work for everyone. The other thing that they are asking is that they have a DOC that has at least a B license.

District 1 Chairperson, Allan Jones stated that I do no think that a coach should be judged on their license level.

Scott Maxfield stated I think that we need to develop the program. We are starting to see the benefits as the kids are developing.

Leisa Vineyard stated that with this district play, the state does not have to comply. You have to be adjacent districts to have inter-district play.

Debbie Haycock stated that the girls have nothing to lose this fall. If we can't get this pulled together.

If they do not participate in the fall, they would only have to have a play in game for state cup.

Tina said that if the teams have registered within the district, they would be able to still play in state play if they decided...

Leisa Vineyard stated that only if they have paid the state fee of $21 before the 15th of July. Allan Jones stated I want the competition for my teams; we need to have the state come to a conclusion and have the kids playing the right competition.

Debbie Haycock stated how we rein it in.

Allan Jones stated that the coaches need to be told that they have to pay the $21.00 state fee if they want to have the option to play in the state competition program.

District 6 Chairperson, Richard Messenger stated that why do we not expand some of this in the other divisions.

Allan Jones stated that lets just start with 1 group and then move from there.

Motion was made to have Allan Jones write something up on this and get it posted as soon as possible.

TEAM AFFILIATION

District 5 Chairperson, Mike Hall presented all the appropriate paper work for Celtic Storm to become affiliated.

Motion was made and accepted for Celtic Storm to become an affiliated club with UYSA.

Motion passed.

PRESIDENTIAL APPOINTMENTS

Motion was made, seconded and approved with 3 appose to ratify the appointments by President Leisa Vineyard of the following officers:

Co-Disciplinary Chairperson: John Lowery and Jerrilyn Mason

EXECUTIVE SESSION

Motion was made and seconded to move into executive session to discuss utilization of office staff.

ADJOURNMENT

Motion was made, seconded and approved to adjourn at 11:00 p.m. The Next meeting of the Board of Directors of the Utah Youth Soccer Association is scheduled for Tuesday, July 19, 2005 at 8:00 p.m. The meeting will be held at the State Office of the Utah Youth Soccer Association.

These draft minutes were prepared by Secretary Jodi Wells.
Please direct any corrections or clarifications to ewells@networld.com