Unapproved draft minutes

UTAH YOUTH SOCCER ASSOCIATION
Minutes of the Meeting of the Board of Directors
May 19, 2005

CALL TO ORDER

The regular monthly meeting of the Board of Directors of the Utah Youth Soccer Association was called to order by President, Leisa Vineyard at 8:00 p.m. at the State Office of the Utah Youth Soccer Association in Salt Lake City, Utah. The following Board members were present during the meeting:

Leisa Vineyard, President
Scott Maxfield, Vice President
Jodi Wells, Secretary
Rick Henage, Treasurer
Debbie Haycock, Girls Competition Director
Alan Jones, Chairperson of District 1 (Salt Lake City)
John Gygi, Chairperson of District 3 (Sandy/Draper)
Dave Mills, Chairperson of District 4 (North Davis & Weber County)
Mike Tippetts, Proxy for Chairperson of District 5 (Utah County)
Mike Hall, Chairperson of District 5 (Utah County)
Richard Messenger, Chairperson of District 6 (Davis County)
Linda Kay Messenger, Proxy for Chairperson of District 7 (Cache County)

Also present were Scott Harward (Executive Director), Teresa Ortiz (Risk Management), Jodene Smith (State Cup Chairperson), Danny Ortiz.

Members who were excused or absent included Delon Brower (Chairperson of District 7), Gunther Haidenthaller (State Youth Referee Administrator), Dave Malchenson (Boys Competition Director), Bruce Cuppett, (Director of Development), Eric Blommer (District 2 Chairperson).

ADOPTION OF MINUTES FROM PREVIOUS MINUTES

Motion was made, seconded and approved to accept the minutes from the April 21, 2005 Utah Youth Soccer Association Board Meeting.

DISTRICT REPORTS

District 3

John Gygi District Chairperson reported that they have started an online newsletter that was e-mail blasted out to the entire district. We will be doing another e-mail blast out about registration. Gygi concluded in stating that District 3's field situation will soon be changing, the county is working to take over a contract with all of the school fields, and then district 3 would have to form a sub-contract with the county.

District 5

Mike Tippetts, proxy for District Chairperson, reported that they had finished up their season last week and we have had a lot of rain out games rescheduled.

District 6

Richard Messenger, District 6 Chairperson, reported that they have hired a new Director of Coaching Eric Landon, and have tentatively agreed to be licensed with the Colorado Rush. South Davis soccer will be doing business as Utah Rush. South Davis and Utah Rush has a licensing agreement, the Rush does not want our assets, the South Davis Board will be in charge, and we will be able to select who and what we want. Scott Maxfield, Vice President, stated that notice needs to be made to Rush, that they are unable to take over any assets. It was recommended that a letter indicating that legal notice with intent to protect assets be sent and have a copy of it on file with a copy of the agreement.

Messenger also reported that they have been working on changing their methods of tryouts, by having a league coach for each age group, and the kids will be selected on the last tryout date so that players are not lost. Messenger concluded in reporting that interesting things are happening and we are looking forward to have things coming on. Our online registration with affinity is in place, we are getting mixed results, but Affinity has been really good to work with. We are leaving the online registration up thru the month of May, and our last registration date is June 4.

District 7

Linda Kay Messenger, Proxy District 7 Chairperson, reported that it had been a nice sunny day in cache valley

District 4

Dave Mills, District 4 Chairperson reported that there are referees up in our district that has not received their badges, they have their cards, but have not received their badges. Pam Mckinnon, would know how many badges are needed.

Mills also reported that there is a group of people in the Layton area that would like to have a 3v3 tournament sanctioned by UYSA on July 9, 2005, with all proceeds going to the Toumie family. John Toomey has been a long time coach and is going through chemotherapy, and they would like to help with medical costs. Mills concluded in reporting that within League 30, the AYSO organization has stepped down, so we have an opportunity to get this recreation group on board with UYSA.

MADATORY REGISTRATION

2:01:02 MANDATORY REGISTRATION. All clubs, leagues, and associations or organizations affiliated with Utah Youth Soccer Association must register ever soccer player, every coach, and every soccer team that is sponsored, financed, coached, or administered by the club, league, association or organization whether they be male or female, members of traveling teams, competitive teams, intramural programs, recreation programs, or house programs. ALL volunteers (administrators, team managers, etc.) must be registered with Utah Youth Soccer Association (UYSA) by completing the Disclosure Form within 30 days of appointment. (1-03)

President Leisa Vineyard stated that rules take precedent over policies.

District 6 Chairperson, Richard Messenger stated that we have a clear definition, and the policy is in violation.

Leisa Vineyard stated that we need a clarification over this.

Tournament Director, Linda Kay Messenger stated that if a team registers, the district in which they register must provide services.

District 3 Chairperson, John Gygi stated that part of the confusion is, that it does not say were they are registered.

Linda Kay Messenger stated that they have to be registered.

Leisa Vineyard stated that there is an Impact team in District 2, they registered with district 2, and they have made arrangements in order to play in District 2.

Vice President Scott Maxfield stated that all of the Districts have different fees; District 2 has lowest fees, which may attract various teams. Each Districts does business differently, therefore you have the various fee differences.

Leisa Vineyard stated that District 2 does not register teams; they must go thru the leagues to register.

Girls Competition Director, Debbie Haycock stated that the bottom line is, most of the kids regardless of the geographic lines, want to play in their area.

Risk Management Chairperson, Teresa Ortiz stated that the clubs need to make it as attractive as possible to the kids to have they want to play where the club is located. We need to allow the kids to wear what they want to.

Scott Maxfield stated that if leagues and districts dictate where and how much the teams pay, the kids should be able to play at home.

District 1 Chairperson, Alan Jones stated that it is not fair to dictate where they play or who they play for. Debbie Haycock stated that most of the name changes are existing teams, the kids are staying the same, and it is the adult egos getting in the way.

Linda Kay Messenger stated that we have a rule and we need to abide by it.

Richard Messenger stated that they will go were the club is at.

Leisa Vineyard stated that Bylaw takes precedent over rules and policy.

John Gygi stated that the rules do not tell where they are registered.

Leisa Vineyard stated that we need an interpretation

Alan Jones stated that we should decide what is best for the kids.

Linda Kay Messenger stated that every club must go thru a league or district. We need to clarify where they are allowed to play.

Richard Messenger stated that we as a district would contract with them to find them a place to play. Leisa Vineyard stated that if the majority live within an area, would it not be better to just register in that area.

Richard Messenger stated that causes too much frustration. They will accept if I negotiate.

Debbie Haycock stated are we not taking away a freedom of choice.

Linda Kay Messenger stated I wanted to clarify this problem.

Alan Jones stated that we need to do what is right for the kids.

Leisa Vineyard stated that the general consensus is that they teams can register where they live. The leagues and clubs can let in whoever they want to, the state must accept everyone.

John Gygi stated we need to figure out what we need to do.

Leisa Vineyard stated that nobody wants to agree.

District 5 Chairperson, Mike Hall stated that if the teams are affiliated with a club, they get the votes. And it is very hard.

District 4 Chairperson, Dave Mills, stated that when a team is a member of the club, it is hard to find them and track with the system.

Debbie Haycock stated that lets look at that if districts provide services, we need to look at the voting rights to the ones getting the votes.

X-LEAGUE STRUCTURE

Girls Competition Director, Debbie Haycock stated that after talking to Technical Director, Greg Maas, Director of Development, Bruce Cuppett, and District 2 Chairperson, Eric Blommer, the recommendation was to have the X-league fall under the direction of the Director of Development; we want to keep this program as developmental program. We need to get the word out that this league will be a structure in the alignment of U-11. Greg Maas also feels that we need to keep it at 8v8.

Debbie Haycock concluded in stating we would keep the name X-league, all of the scheduling would come into the State Office, we would not need to post the standings, we would keep doing the Jamboree only do it in the fall, and keep the X-league a positive thing. We would need to appoint a point person to work with Director of Development, Bruce Cuppett.

Vice President, Scott Maxfield suggested that we table this.

Tournament Director, Linda Kay messenger asked how soon we will be getting this verified.

President Leisa Vineyard stated that they would still register as x-league

Debbie Haycock stated that the only thing that changes is whether it would be under the Competition Directors or Director of Development.

Linda Kay Messenger stated how do we support this, if we do not have all the information.

Debbie Haycock stated that for the alignment, the competition level, tournaments, and we look at who they have been playing to determine how to align the new teams.

STRUCTURAL CHANGE FOR STATE COMPETITION BOARD

(Insert the new structure that will be presented at the Special Session on 5-21-05)

President Leisa Vineyard stated that we can not split our fees; they have asked if we could have a different kind of committee. This body has the authority to put it in to work until the next AGM, because it is only a policy change. Everyone will have representation.

District 3 Chairperson, John Gygi, stated that a lot of people equal a lot of votes.

Leisa Vineyard stated that is what we have already and they do not like that.

Girls Competition Director, Debbie Haycock stated that the concern that every club has a voice, there should be some ownership to have a vote. They should have at least 4 teams, and they would have to have structure to be recognized. They should be affiliated and we need to have both the girls and boys programs work the same,

District 1 Chairperson, Alan Jones asked when is it to big.

Vice President, Scott Maxfield stated that we all have our ways, everyone needs to be represented, and we as a board have been in the business of micro managing. We need to come up with who makes this up, I am hoping that we can come up with a smaller group of people to pass information.

Leisa Vineyard stated that this rule gives a structure; the board has to be small.

District 6 Chairperson, Richard Messenger stated that we have 2 different committees; the rule is 2 we need to change it to 1.

Scott Maxfield stated that each sanctioned teams will get a vote.

Richard Messenger asked how do they get a vote.

Debbie Haycock stated that those clubs that are affiliated will get a vote.

Alan Jones stated that there should be a benefit to being a club, so they can move up.

Scott Maxfield stated that weighted votes come from affiliated members 1 team 1 vote. We have presented this idea to several clubs, and they like it.

Leisa Vineyard stated that this board can pass this.

Debbie Haycock stated that we should have 1 boy and 1 girl Competition Director from each district and then up to 14 affiliated clubs.

District 5 Chairperson, Mike Hall stated that we encourage every club to be present; we would have the district competition directors sit down with their people. For this to be able to work, they need to take ownership, or they have no point to scream.

Debbie Haycock stated that we are getting a lot of support, but we can't make everyone happy.

Risk Management Chairperson, Teresa Ortiz stated why do we not give them equal votes?

Debbie Haycock stated you have to make it equal

Alan Jones stated then have it be 1 team, 1 vote.

Scott Maxfield stated that you have a huge number and it is hard to get business done.

Alan Jones stated that he has been attending the UPCL meetings, they self select, we need to allow them. It is very close.

Debbie Haycock stated that as you talk to independents, and smaller leagues, you will have clubs that work together to block votes. We are a state wide organization, and we need to make sure it is fair for everyone.

Scott Maxfield stated that if you are not affiliated, you need to become affiliated to get a vote. I hope this will be for the good of the game. The focus needs to be for the good of the game.

Alan Jones stated that we need a working committee-1 club 1 vote

Debbie Haycock stated that district presidents have been appointing the same person for their competition directors, the clubs are mad, they feel like they are not being represented equally. Who ever is a voting member, needs to be voted in by who they are representing.

Treasurer Rick Henage stated that is their any reason why the independent teams get together and be represented?

Teresa Ortiz stated that the independents do not get along, that is why they do not belong to a club. Scott Maxfield stated that the first few meetings may be real intense, but after things are established it will be much easier.

Debbie Haycock stated that everyone will become comfortable with their representation.

Scott Maxfield stated that we need to have the best interest of the clubs in mind. This gives them the representation they want, see things happen that we have wanted. The other side of the coin, we need to pattern over to the recreation level, we need to have something in line. We need to show good faith for the recreation guys. We can not let time pass on this.

Richard Messenger stated that we should have a recreation committee, which would comprise of representation from a recreation director.

Leisa Vineyard stated that we can't change this unless the rule changes.

Richard Messenger stated that we can create a temporary rule to cover a problem, we could write this up for tomorrow's special session.

Leisa Vineyard stated that do we have to pass this before the rule changes.

Scott Maxfield stated that we make a motion to suspend this bylaw 6:01:02.

Linda Kay Messenger stated that we suspend competition committee and direct the board to come up with this. You can direct the board to make any changes.

Mike Hall stated that we can do a pilot program to test out and then vote on it at the next AGM.

Leisa Vineyard stated that this can only take place until the next AGM.

Scott Maxfield stated that the council can suspend the rule until the next AGM. The responsibilities of the BOD is defined in the rules, we are not buckling on this.

GOOD OF THE GAME

President Leisa Vineyard stated that they have talked with Coca Cola and they will be a sponsor. They will be giving us a check for $5,000.00. This should go back to each of the districts.

District 6 Chairperson, Richard Messenger stated that expensed should be submitted in order to receive any of that money.

Tournament Director, Linda Kay Messenger stated that this would be good, if the money went back to recreation.

Leisa Vineyard stated that we caught the tail end of the scholarships next year we may be able to get more.

Girls Competition Director, Debbie Haycock stated that next year we should identify needs and take back, to get more money.

Point of Order

Richard Messenger stated clarification, even though the rules may not require us to register in the district, you are going to make us do it. Yes.

EXECUTIVE SESSION

Motion was made, seconded, and approved to enter into Executive Session to discuss disciplinary actions concerning coaches.

ADJOURNMENT

Motion was made, seconded, and approved to adjourn at 10:30 p.m. The next meeting of the Board of Directors of the Utah Youth Soccer Association is scheduled for Thursday, June 30, 2005 at 8:00 p.m. and will be hosted by District 5. Location has yet to be determined.

These draft minutes were prepared by Secretary Jodi Wells.
Please direct any corrections or clarifications to ewells@networld.com