UTAH YOUTH SOCCER ASSOCIATION
Minutes of the Meeting of the Board of Directors
April 20, 2006

CALL TO ORDER

The regular monthly meeting of the Board of Directors of the Utah Youth Soccer Association was called to order by President Leisa Vineyard at 8:00 p.m. at the State Office of the Utah Youth Soccer Association in Salt Lake City, Utah. The following Board members were present during the meeting:

Leisa Vineyard, President
Cindy Baron, Vice President
Jodi Wells, Secretary
Rick Henage, Treasurer
Paul Brockbank, Recreation Director
Kurt Cottrell, Competition Director
Alan Jones, District 1 Chairperson
Trish Roberts, District 2 Chairperson
John Gygi, District 3 Chairperson
Dave Mills, District 4 Chairperson
Mike Hall, District 5 Chairperson
Norm Williamson, SYRA

Also present were Jodene Smith(State Cup Chairperson), Greg Maas(State Technical Director), Scott Harward(State Executive Director), Bruce Cuppett(Risk Management Chairperson), Allan Nunn, and Mark Pantelakos(Calling Tree System), and Scott Olsen(District 3).

Members who were excused included Kim Smith (Rules Committee Chairperson), and Jodene Smith (State Cup Chairperson).

Members who were unexcused included Rich Egan (District 6 Chairperson), and Delon Brower (District 7 Chairperson).

WELCOME

President Leisa Vineyard welcomed those board members and visitors in attendance and thanked them for coming.

ADOPTION OF MINUTES FROM PREVIOUS MEETING

Motion was made and seconded to accept the meeting minutes from the March 16, 2006 meeting. Minutes accepted.

INTRODUCTION OF NEW BOARD MEMBERS

President Leisa Vineyard welcomed and introduced the new District 2 Chairperson, Trish Roberts to the State Board.

VISITOR

Mark Pantelakos with Calling Tree System is offering their service to all of the UYSA members for free for 60 days. With this you are able to contact your teams via the phone, e-mail, text or all to let them know about practices, games and any other team information. By allowing Calling Tree System the use of UYSA data base, all members will have access to their system free of charge for 60 days. Pantelakos stated that there are a locally owned company and would only use the data base for the memberships benefit. We are a private company, and the system is fully firewall protected. All that we would need is the first and last name, address, phone numbers, date of birth, and cell phone provider.

TECHNICAL DIRECTOR

State Technical Director, Greg Maas reported that the coaching education courses are right around the corner, we are still in need of sites to host each of these events, so if any district is willing to host any please contact either Greg or Corrine to coordinate this. Maas also reported that we have confirmed the NSCAA Goal Keeping State and Regional Diploma. This will be held June 9 & 10, 2006 at Juan Diego Catholic High School in Draper, UT. It will be Friday from 6-10 p.m. and Saturday 9-5 p.m. We will also be hosting the US Soccer and US Youth Soccer Youth National License. This will be held on August 7-12, 2006 at Lone Peak in Sandy, UT.

Maas also gave an ODP update; the Boys 89/90 boys will be attending the Nike ODP Friendship Cup in Portland, Oregon May 26-29, 2006. The Utah ODP Friendlies will be held June 2-4, 2006 in Orem at the Lakeside Sports Complex. The team registrations have gone out to all of Region IV, and we may have some of our own club teams also participating.

Maas Congratulated Lindsi Lisonbee of Park City, she has been named to the US U-16 Women's National Team, and will be heading off to Holland to participate in a three-match tour running from April 8-16, 2006. Jessie Baddley of Ogden, Utah and Elli Reed of Park City, Utah have been called up to the US U-17 Women's National Team camp in Florida. This will be the third U.S. U-17 WNT Event for both Baddley and Reed.

Maas concluded in talking about the RSL/Utah Coaches Association that they are in the process of getting up and running. The mission statement of this association would be: The Real Salt Lake/Utah Coaches Association Mission is to create a family coaching environment/association to help enhance and supplement all existing playing and coaching organizations and program offered in the state of Utah by complimenting the standard of coaching development and qualifications at all levels of the game.

COMPETITION DIRECTOR

Competition Director, Kurt Cottrell reported that the developmental pass has not been being used correctly. It should not be used in X-league; you should not be able to use district players, because they have not paid the state fees. As for the rescheduled games, we have had a lot of them due to the weather, etc.

Cottrell concluded in saying that we have had a lot of issues of Coaches waivers being abused.

RECREATION DIRECTOR

Recreation Director, Paul Brockbank stated that he and Leisa had just returned from the Top soccer Symposium in Portland, Oregon. The Practice sessions with kids with all different abilities, was awesome. Hillsboro Oregon has a great program. We have a few programs already started in Logan, South Davis, if you know anyone interested in getting started in the Salt Lake Valley contact Peter Minino. This is a great program, so let's get the word out. Parents are very protective of their kids. It has really benefited the children and the parents with special needs children. The parents have to trust you.

Technical Director, Greg Maas stated that having it indoors, you have a more consistent surface; you need to be careful because the kids are not real stable.

Brockbank concluded in stating that once we get these programs started, they would become self sufficient. There are also grants from US Youth that are available. And next year the Top Soccer Symposium will be held in Utah March 23-25, 2007.

RISK MANAGEMENT

Risk Management Chairperson, Bruce Cuppett reported that the last entry on any Risk Management issue was in April of 2005. Nothing had been done since Jodene had handed it off. We are working very hard to get caught up on all of it. Cuppett also stated that he needed from each district who their risk management people are. Safety is our first priority. Cuppett concluded in stating that if there are any risk management problems, he will notify the District Chairs who it affects, and all State Board members need to have their ID Badges with them at all times. Those who do not have one please get a photo to Bruce and he will get one made up for you, also if you have the large ones, he will shrink it down for you.

STATE CUP

State Cup Committee member Bruce Cuppett reported that Jodene had another commitment, and was excused. Cuppett stated that the State Cup seeding meeting will be held on May 5, 2006. Each age group will have a specific time that they need to be at their seeding, times are on the web site, and only coaches will be allowed during their specific time slots. All of the play-ins will occur within the next 2 weeks, Jodene will be giving the teams the date, time and location of their play in games.

Cuppett also stated that May 12, 2006 will be State Cup team check in from 9 a.m. to 5 p.m. SYRA, Norm Williamson will also be conducting the referee meeting on the evening of May 12, 2006. Each referee who will be working State Cup needs to be present, they will be going over the State Cup rules and each referee will receive a copy of the state cup rules.

Cuppett concluded in stating that spring state cup will be held at the West Jordan Complex, game times will be 4:30-6:00 p.m. and 6:00 p.m.-7:30 p.m. The game times on Saturdays will start at 8:00 a.m. All updates will be posted on the web site, unless there is a change that occurs with out having a 24 hour notice, at that time the State Cup Chairperson will contact the Coach or Team manager. So every team needs to make sure all of the information on the web site is updated and correct.

BOND PROPOSAL

Scott Olsen from District 3 has written the following revised proposal:

CANCELLATIONS/GAMES NOT PLAYED:

A league/Club Game Cancellation Fee is established that is paid out to the Game Assigned Referee Team when games are not cancelled or Rescheduled in accordance with the established Cancelled Games policy. This Fee is managed and maintained by each individual league/Club. Failure to fund, maintain, and payout the Game Cancellation Fee by the League/Club will result in the League/Club not having Referee Team assigned to their games until such fees are funded, maintained and paid in full.

CANCELLED GAMES

Regular season games must be played on the scheduled day on the scheduled field, unless the policy for rescheduling games is followed as prescribed. If a game is cancelled or rescheduled the Referee Assignor must be notified five (5) days prior to the scheduled start of the game. The Home Team, as determined by the season schedule is responsible for this notification. If a game is cancelled or rescheduled without notification of the Referee Assignor, the Home Team will forfeit the game and pay the full referee fee by the League/Club. If a teams does not show to a scheduled game or has not notified the other team and the Referee Assignor of the cancellation or rescheduling, this team will forfeit the game and pay the full referee fee. These fees will be paid in accordance with the Cancellations/Games Not Played policy. The Center Referee is required to file an official game report of the cancelled/not played game per established policies and provide timely notification of the Cancelled/Not Played game to the Referee Assignor in order to establish claim to the Game Cancellation Fee. Once notified, the Referee Assignor will communicate to the League/Club respresentative(s) their requirement to pay the Game Cancellation Fee.

Scott Olsen stated that he has revised this proposal from the first one he presented, because it would be too hard for to manage this on a state level. It would be much easier to have the clubs/ leagues manage this. Olsen also stated that you could have the district/league/club be responsible to pay out the fee to the referee team that shows up on the field and no teams show up. The ownership is going to be placed on to the center referee to notify the assigner when no teams show up on the field.

District 3 Chairperson, John Gygi stated that his district has taken care of this issue on a district level. The districts have the ability and responsibility to maintain this and enforce the fees.

SYRA, Norm Williamson stated that there needs to be some flexibility in this, because if you have some back to back games, and you pulled a no show and the referees were not properly notified, there needs to be some time in there before the teams are penalized. President, Leisa Vineyard asked that all of the district chairs take this back to their districts and get their feedback.

DISTRICT REPORTS

District 1-Alan Jones We need to address the scheduling issue, and get it fixed.

District 2-Trish Roberts No report has only been in as Chairperson for a week, still trying to learn the ropes.

District 3-John Gygi The last month has been bad. We have gone thru a lot in our district. We have increased the referee fee, but their level has not increased. Why not pay according to their referee grade. I have a voice mail box that works out well for us, to leave any updates etc. for people to call into. Risk Management is a very important issue that should not be overlooked.

District 4-Dave Mills Our registrar would like to have more choices with the ADG system for the coach's pull down tab, could we get that in there. We are also having trouble with players transferring on teams, and they can't get them done on the computer.

President Leisa Vineyard stated that either she or Stephanie needs to have this information.

District 5-Mike Hall District board meeting is next week. This summer we are going to try something new. We are going to have practice games, and we are asking the referees to come out and have some mentoring and training go on with those practice games. SYRA, Norm Williamson stated that if he knew when the dates were he would be there to help with the mentoring and have some others there to help as well.

District 6-No report

District 7-No report

RECESS

PRESIDENTAL APPOINTMENT

Motion was made, seconded and approved to ratify Geri Lynn Mason Disciplinary Chairperson by President Leisa Vineyard.

PARENTS CODE OF CONDUCT

President, Leisa Vineyard presented a sample Parents Code of Conduct, for the board to review. We should add, I will not encourage, invite, or recruit any player from an opposing team to join my child's team during the playing season.

District 1 Chairperson, Alan Jones stated that this is a great idea, but it really should be a little shorter.

State Technical Director, Greg Maas stated that he would look over this and get working on something that will work.

President, Leisa Vineyard stated that she would like to start with U6 and U8 teams go over the parent code of conduct and show the DVD on Positive Parenting.

Risk Management Chairperson, Bruce Cuppett state that he would like to come up with a couple of days to target the recreation teams and get them started, any one would be invited to come and participate.

District 3 Chairperson, John Gygi stated that it is important to make sure that both parents sign the code of conduct.

Leisa Vineyard asked all of the district chairperson to take this back to their leagues for any feed back.

District 1 Chairperson, Alan Jones stated that it is really hard for the coaches to control their parents on the other side of the field, maybe we should go back to teams on opposite sides with their parents.

DISTRICT BOUNDRIES

President, Leisa Vineyard stated that the district boundaries are determined by the elementary schools, even if they are not in elementary, that is how we determine what district they belong to. Please check to make sure all new schools within your district are listed, if not please let the office know so they can get them added.

REFEREE ASSIGNING

President Leisa Vineyard stated that there is talk of having the office do all of the assigning. The adult League has also talked about doing this as well. May be there would be more control if we had only 1 person to assign the Premier and Division 1 and Premier Adults games.

District 1 Chairperson, Alan Jones stated that change would not happen over night, at least we are getting quantity in referees, and the quality will come in time.

SYRA, Norm Williamson stated that -we have to recruit these people and get them to stay. We are not getting as much hate mail as we thought that there would be.

Alan Jones stated do we need to replace the assignors, yes,

Norm Williamson stated that you won't save any money by centralizing the assigning.

Leisa Vineyard stated that they would have to outsource to the outlying areas to assign for them.

EXECUTIVE SESSION

Motion was made, and seconded to move into Executive Session at 10:30 p.m. to discuss PC Calling Tree proposal, Disciplinary issues, and Personnel issues.

ADJOURNMENT

Motion was made, seconded and approved to adjourn at 11:00 p.m. The next meeting of the Board of Directors of the Utah Youth Soccer Association is scheduled for Thursday, May 18, 2006 at 8:00 p.m. at the State Office of Utah Youth Soccer Association.

These draft minutes were prepared by Secretary Jodi Wells.
Please direct any corrections or clarifications to ewells@networld.com