UTAH YOUTH SOCCER ASSOCIATION
Minutes of the Meeting of the Board of Directors
July 20, 2006

CALL TO ORDER

The regular monthly meeting of the Board of Directors of the Utah Youth Soccer Association was called to order by President Leisa Vineyard at 8:00 p.m. at the State Office of the Utah Youth Soccer Association in Salt Lake City, Utah. The following Board members were present during the meeting:

Leisa Vineyard-President
Cindy Baron, Vice President
Jodi Wells, Secretary
Rick Henage, Treasurer
Kurt Cottrell, Competition Director
Eric Wells, District 2 proxy
Troy Cude, District 3 proxy
Dave Mills, District 4 Chairperson
Brian Smith, District 5 proxy
Rich Egan, District 6 Chairperson
Norm Williamson, SYRA

Also present were Linda Kay Messenger (Tournament Chairperson), Kim Smith (Rules Chairperson), Amy Oakeson (Program Director), Paul C. Burke (Past President), Mark Gibb (Avalanche), Miguel Manuez (District 3).

Excused were Greg Maas (Technical Director), Trish Roberts (District 2 Chairperson), John Gygi (District 3 Chairperson), and Mike Hall (District 5 Chairperson).

WELCOME

President Leisa Vineyard welcomed those board members and visitors in attendance and thanked them for coming.

ADOPTION OF MINUTES FROM PREVIOUS MEETING

Motion was made and seconded to accept the meeting minutes from the June 15, 2006 meeting. Minutes were accepted.

PRESIDENT REPORT

President, Leisa Vineyard stated that the US Youth AGM is this month. Jolene Woodhave is running unopposed for Region IV Commissioner. Vineyard also stated that Evelyn Gill is running for US Youth President, and I have been asked to nominate her. This will take place in Des Moines, Iowa.

Vineyard also stated that ReAL is asking for our supports for the stadium, so please give your support to the team.

Vineyard concluded in stating that US Youth Soccer Month is September. September 16, 2006 is UYSA day with ReAL. Anyone that is interested in hosting an event, please let us know so we can get things coordinated.

TREASURER

Rick Henage, Treasurer stated that the financials are all in the packet.

STATE OFFICE

Amy Oakeson, Program Director, stated that the fall registrations are in, and Districts 1,5, 6, & 7, did an excellent job in having everything correctly turned in, we had missing items from the rest of the other districts. We need to stress to everyone that everything is due, not just parts of it.

Oakeson stated that we checked all the rosters with the ADG system and we found that registrars are going back in and changing team names, this really needs to be consistent with what is turned in so that we don't have mishaps for the alignments.

Oakeson also stated that Corrine has been working with the WPSL tournament; We are receiving the benefits of free advertising. She has really worked hard to get this going. Mark Drown, GM of Utah Spiders, has really worked with us to be a sponsor and they appreciate our support. The games will be on Friday the 28th and Saturday the 29th at Juan Diego High School.

STATE COMPETITON DIRECTOR

Kurt Cottrell, State Competition Director, stated that they had a good turn out for the pre-alignment on the 25th. The alignment will be on the 28th. The office staff is working to make sure things are all in order.

Cottrell also stated that all of the coaches need to make sure their teams are listed on the pre-alignment, so that no one is missed, and the schedules can be done on time.

Cottrell concluded in stating that the next competition meetings will be on August 1st, and September 6th at 8 p.m. at the office.

President Leisa Vineyard stated that we need volunteers to be on the Rules and Disciplinary and Protest panels. Sometimes we have nothing for them to do, but other times we have a lot of things going on. Each district needs at least 1 and no more than 3 volunteers for the pool to draw from. We also need more people to serve on the tournament committee.

DISTRICT REPORTS

District 1, Alan Jones was excused he was at the Pioneer Cup.

District 2, Eric Wells, proxy, no report

District 3, Troy Cude, Proxy, no report

District 4, Dave Mills, Chairperson, stated that they are starting to register recreation kids. LaRoca is starting up an academy for the younger ages.

Mills also stated that their district has had their pre-pre-alignment to make sure their teams were all represented.

Mills also stated that the Strikers tournament is the weekend that the fall season starts; this has really hurt their tournament.

Mills made the motion to start the fall season on Monday the 28th, instead of the Saturday the 26th.

President Leisa Vineyard stated that it would be too hard to move the start day off of the Saturday. But any team that makes it into the finals for the Strikers tournament will be able to reschedule their first game of the season.

Vineyard also stated that they could make an announcement on the website to let the coaches know that they could reschedule if there was a conflict.

District 5, Brian Smith, proxy, stated that their registrar had done a great job in getting all of their registrations done correctly and on time.

Smith also stated that they have many players in the Region IV player pool.

Smith also stated that District 5 is growing; Vernal is coming on board and will be part of League 20.

Smith concluded in stating that one of District 5's clubs is really working to get a tournament.

President, Leisa Vineyard stated that we may have to double book some of the tournaments, because everyone wants to host one.

District 6, Rich Egan, Chairperson stated that they have had some turn over in the office, and have some problems to work through. Egan concluded in stating that only 1 of their teams had been missed in the alignment, but it was caught.

District 7 -No report

UPDATE ON PROP. 5 AND REAL

Past President, Paul C. Burke updated the board on Prop. 5 and the ReaL Salt Lake situation. Real publicly announced that they would match the funding for prop. 5. We have started with the design and engineering for those fields. We should have drawings on them in the next month or two.

Burke also thanked the board for the pledge that was made to help with the Mt. Olivet project, even though the money was never used.

Burke also stated that ReAL has made a few errors in what has been said, but there is a deal that can be done so that we can get a proposal put together, soccer has been a political punching bag, but the public has made it known that they are soccer supporters.

Burke concluded in stating that he is working on a proposal that would help both prop. 5 and ReAL Salt Lake.

FOLLOW UP CEDAR CITY PETITION

President, Leisa Vineyard, stated that Southern Utah is having growing pains, and they are geographically challenged. We have talked with them about Cedar City becoming a League and St. George becoming a League and then form a District. The Competition teams would all be Utah Rush teams.

Vineyard also stated that on August 3, they will vote on them becoming separate leagues, then on December 7, they will ratify it. I am very happy that they were able to work things out.

Vineyard also stated that Vernal is coming on board and will become part of League 20 for right know. They are ready and willing to work with us.

Vineyard concluded in stating that most of the recreation leagues numbers are up.

BUDGET ADJUSTMENTS

President, Leisa Vineyard, made a motion to adjust the budget to purchase a Speaker phone. The entire cost would be $780.00; this would be very beneficial for the state, especially for the competition committee.

Motion to accept budget adjustment, seconded, motion passed.

UYSA/US YOUTH SOCCER LOGO

President, Leisa Vineyard, stated that the state would like to co-brand Utah Youths logo and US Youth's logo with each of the leagues/clubs logos.

Vineyard also stated that they had come up with some recreation ideas; this would need to be ratified by the council at our AGM in January, so please take it back to your districts and leagues and get their feed back on it.

District 5 proxy, Brian Smith stated that if it is a bylaw to have US Youth's logo on the uniforms, maybe you should publicize it better.

Vineyard concluded in stating that we need to make sure all of your Districts and Leagues have the logo on their uniforms.

RECESS

5 Minute recess

CHANGES TO STATE CUP POLICY

The following are the changes to the State Cup rules:

Draft Changes to UYSA State Cup 2006 - 2007

3.1.13

Teams agree to play wherever they are assigned to play within the Utah geographic area as far as time, place and referee crew.

5.5.1

Changes not accepted.

5.5.2

Play ins will be conducted prior to final seeding. State Cup committee will attempt to notify teams of date, field location, and referee assignment forty eight (48) hours prior to match play. The Utah State Cup game will take precedence over all other UYSA sanctioned games. Teams that fail to qualify for final seeding will have their application fee and bond returned to them less the cost of the play in match.

5.5.3

In the under eleven (11) age group all teams will be aligned by the most recent alignment (under the direction of the competition director).

5.5.4

Sixteen (16) team bracket:
Four (4) groups of four (4) teams. Each team will play the other teams in their group once. The winner of each group and the second place team of each group shall advance to quarter finals. Group A will play group D and group B will play group C and cross over will occur after semi finals when winners pass on to finals.

5.5.5

Fifteen (15) team bracket:
Four (4) groups. One (1) group of three (3) teams and three (3) groups of four (4) teams. Each team in their group will play each other once. Advancement is the same as sixteen (16) team bracket.

5.5.6

Fourteen (14) team bracket:
Four (4) groups. Two (2) groups of three (3) teams and two (2) groups of four (4) Teams. Each team in their group will play each other once. Same advancement as sixteen (16) team bracket.

5.5.7

Thirteen (13) team bracket:
Four (4) groups. Three (3) groups of three (3) teams and one (1) group of four (4) teams. Each team in their group will play each other once. Same advancement as sixteen (16) team bracket.

5.5.8

Twelve (12) team bracket:
Four (4) groups. Four (4) groups of three (3) teams. Each team in their bracket will play each other once. Same advancement as sixteen (16) team bracket.

5.5.9

Eleven (11) team bracket:
Three (3) groups. One (1) group of three (3) teams and two (2) groups of four (4) teams. Each team in their group will play each other once and the winner of each group will advance along with the second place team. From the age bracket Wildcard #1 (WC1) and Wildcard #2 (WC2) will be the 7th and 8th place teams to advance to quarter finals. Group A will play the wildcards and group B will play group C. Cross over will occur after semi finals.

5.5.10

Ten (10) team bracket:
Three (3) groups. Two (2) groups of three (3) teams and one (1) group of four (4) teams. Each team in their bracket will play each other once. Same advancement as eleven (11) team bracket.

5.5.11

Nine (9) team bracket:
Three (3) groups of three (3) teams. Each team in their group will play each other once. Same advancement as eleven (11) team bracket.

5.5.12

Eight (8) team bracket:
Two (2) Groups of four (4) teams. Each team in their group will play each other once. The winner and second place team from each group shall advance to the semi finals.

5.5.13

Seven (7) team bracket:
Two (2) groups. One (1) group of three (3) teams and one (1) group of four (4) teams. Each team in their group will play each other once. Same advancement as eight (8) team bracket.

5.5.14

Six (6) team bracket:
Two (2) groups of three (3) teams will play each other in their group once. Same advancement as eight (8) team bracket.

5.5.15

Five (5) team bracket:
One (1) group of five (5) teams. Each team will play each other once. Winner of the group and second place team will advance to the finals.

5.5.16

Four (4) team bracket:
One (1) group of four (4) teams. Each team will play each other once and the winner and second place team will advance to finals.

5.5.17

Three (3) team bracket:
One group (1) of three (3) teams. Each team will play each other twice with the winner and second place team advancing to the finals.

5.5.18

Two (2) team bracket.
One (1) group of two (2) teams will play a best two (2) out of three (3) series. The team that wins two (2) matches will be the UYSA State Champion.

5.5.19

One (1) team bracket:
This team will be the UYSA Champion and must pay entry fee and bond to pass on to Far West Regionals.

7.11.1

Changes not accepted.

7.11.2

Changes not accepted.

7.18.1.2

After registration, if a team fails to attend credential check in at the assigned time and place, the State Cup Committee will order forfeiture of the teams's bond. To maintain Stat Cup eleigibility, the team must post a new bond and check in with the State Cup Committee within 24 hours of the original credential check in deadline.

10.4.1

A plea of ignorance to the rules and regulations of the National Championship Series Policy and the UYSA Championship Policy is not sufficient grounds for a protest.

10.4.2

Changes not accepted.

10.5.4

Changes not accepted.

12.3

A coach of the team that intentionally forfeits or intentionally abandons a State Cup game may be suspended by UYSA for up to one calendar year.

13.5.1

Changes not accepted.

16.

Appeals

16.1

Changes not accepted.

16.2

Filing a protest or appeal shall not stay the State Cup competition.

FREEZING OF STATE CUP ROSTER AND LEAGUE ROSTERS

President, Leisa Vineyard stated that we need to make sure that the State cup rosters have continuity with league rosters. The developmental pass was cut off because we did not want teams to stack their teams at the end of the season, in order to move up or stay in a division. We will have to make decisions on this on a team by team basis. Vineyard also recommended that we send this back to the State Competition committee for them to work on it.

PRESIDENTAL APPOINTMENT

Motion was made, seconded and approved to ratify Bruce Cuppett as the State Cup Chairperson, by President Leisa Vineyard.

AFFILIATION

Motion was made, seconded and approved to ratify the affiliation of the Park City Extreme Club. All of their paper work is in order and filed correctly.

Motion passed.

EXECUTIVE SESSION

Revisit website contract.

ADJOURNMENT

Motion was made, seconded and approved to adjourn at 10:40 p.m. The next meeting of the Board of Directors of the Utah Youth Soccer Association is scheduled for Thursday, August 17, 2006 at 8:00 p.m. at the State Office of Utah Youth Soccer Association

These draft minutes were prepared by Secretary Jodi Wells.
Please direct any corrections or clarifications to ewells@networld.com